Syllabus Service—New Service for Processing Course Reserves (Fall, 2019 – Winter, 2020)

Dear Faculty and Instructors,

UBC Library is pleased to offer a Syllabus Service in conjunction with Library Online Course Reserves (LOCR). The Syllabus Service allows you to submit your syllabus directly to UBC Library so we can add your readings and other learning resources[1] to LOCR, which is integrated with Canvas.

Faculty and instructors who prefer the self-serve model may continue to manually input course reserves requests into LOCR. However, the new Syllabus Service provides a complementary full-service option that relieves users of the need to enter bibliographic data into the system. Both services ensure that readings and other learning resources are made available to students while respecting Canadian copyright law and existing UBC licensing agreements and policies.

How to submit a syllabus?

Simply email a copy of your syllabus to as a Word or PDF document.

We expect a basic syllabus to include the following:

  • The course name and course code
  • Your name and contact information
  • Full citations for works, including page numbers where applicable
  • Loan period for physical items you want to put in course reserves collection (2hr, 1 day, or 3 days)
  • Request for new purchases for the Library collections (only if applicable)

Library staff will add items to LOCR, obtain reading materials, secure licences where necessary, and upload the content on your behalf.

Important Dates

While most readings can be cleared in a matter of days, acquiring permissions from publishers can sometimes be a lengthy process. To ensure that the course material is available on the first day of class, it is recommended that instructors submit their syllabi by the following dates:

Fall 2019: July 15th, 2019

Winter 2020: November 15th, 2019

Instructors may continue to submit reading lists at any time. Materials will be processed on a first-come, first-served basis.

Course Material is Ready

Your course material will be available in LOCR as a single list (articles, eBooks, chapter/excerpts, web pages, and media resources).

You and your students can access course material either through the standalone LOCR site,, or via the Library Online Course Reserves link in the Canvas course shell.

LOCR will also generate a direct link to your course material in “Instructor Mode.” You may share this link with your students any way you like (email, blog, LMS), as it will work only for enrolled students for that particular course.

Physical items will be put in the course reserves collection of your preferred library branch for the duration of the course.

If you have any questions, or need more information about the service, please contact us at

[1] Course reserves is designed for published works. If you would like to share your lecture slides, notes or handouts with students, you should post these types of files directly within your course site in the learning management system